We appreciate the importance that users of our services place on the confidentiality and security of their personal information. You can be assured that we will take all measures possible to keep this as safe and secure as possible.
This is collected in these ways to assist applications for housing and related matters thereafter about this.
Legal Basis and Legitimate Interests
When we collect and use your personal information, we will ensure this is only done in accordance with at last one of the legal grounds as permitted by the EU General Data Protection Regulation (from 25 May 2018)/UK Data Protection Act and Privacy of Electronic Communication Regulation.
One of these is where we have obtained your specific consent to use your information for a previously notified purpose, such as to provide you with a service or information at your request.
Another is where we have a legal obligation to use or disclose information about you – for instance where we are required for safeguarding or by a court/regulatory authority.
In all cases, we balance our legitimate interests against your rights as an individual and make sure we only use personal information in a way or for a purpose that you would reasonably expect.
If you are a volunteer then we will collect extra information about you (eg references, DBS checks, details of emergency contacts etc). This information will be retained for legal or contractual purposes, to protect us (including in the event of an insurance or legal claim) and for safeguarding purposes.
We may disclose your information to third parties who provide a service to us, or we to them in the nature of dealing with service provision.These may include but is not restricted to the following data controllers and data processors e.g. Hackney and Haringey social care or health teams.
Any third parties must comply with any applicable data protection laws and we will make sure that appropriate controls are in place.We enter into contracts with all our data processors and
regularly monitor their activities so that they can demonstrate compliance with our policies and procedures. We never rent or sell any information to third parties.
On occasion for financial and technical reasons, we use the services of a supplier outside the European Economic Area (EEA). This includes countries that the EU does not consider provides an adequate feel of protection.However, we take steps to put in place suitable safeguards to protect your personal information by using European Commission approved standard contractual clauses.
Keeping your personal information
We keep your personal information only for as long as required to operate the service in accordance with legal required and tax/accounting rules.This will be for no longer than 7 years after you stop using our service.Your information will be disposed of in a secure manner.
Your rights to your personal information
You have the right to request a copy of the personal information we hold about you and to have any inaccuracies corrected.You also have the right to request us to erase your personal information, request us to restrict our processing of it or to object to our processing your personal information.However, this may mean that we are unable to provide or start providing a service to you.
You can ask for a ‘Subject Access’ Form from our Data Protection Officer, providing 2 forms of ID.We will send you the information requested within a month of receiving your Form. Please write to our Data Protection Officer if you need to know anything further about how your information is being used, or to make a complaint.
In the event that this cannot be satisfactorily resolved, you may contact the Information Commissioner’s Office at www.ico.org.uk or by calling their helpline on 0303 123 1113.
Your privacy is important to us, so we will always keep your details secure. We may contact you about our work and how you can support us by phone, email and text if you have agreed.We may also send you information by post unless you tell us you prefer not to hear from us this way.
We may need to update the terms of this policy at any time, so please do check it from time to time.We will notify you about significant changes in the way we treat personal information by sending a notice to the primary email address you have provided to us or by placing a prominent notice on our website.By continuing to use our website you will be deemed to have accepted such changes.
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